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Best Data Room Software To Organize Your Financial Data

Nowadays banking virtual technology is a hot topic and sales teams are seduced by modern and AI-powered tools to facilitate customer acquisition and retention. In this article, we will analyze the best Data Room solutions to organize your finances. 

What is Virtual Data Room?

In the context of digitalization, the financial services market is developing dynamically. Today, to be competitive, it is necessary to create and correctly use new forms of attracting and serving customers based on the introduction of virtual technologies. Cloud-based Data Room services are used as a technology that allows virtualization of information interaction between contractors, allowing to provide end-users with remote access to services, computing resources, and applications via the Internet.

The fact is that the cloud allows you to solve problems, regardless of the specifics of the business. And even in the banking sector, which is rightfully considered conservative in terms of readiness for outsourcing and the use of external sites, there is an active transition towards cloud technologies, since one hundred percent use of on-premise makes the company’s infrastructure less flexible, more expensive and not as efficient as desired. Although banks, and with their other financial institutions, are taking cautious steps towards the cloud, movements in this direction are still taking place.

So, Data Room solutions are aimed at workflow automation and customer satisfaction algorithms to improve customer relationships. This approach makes it possible to enhance the effect of saving funds for financial institutions since in this scenario there is no need to spend resources on creating and maintaining their infrastructure. But that’s not all. The IaaS cloud ensures business continuity, guarantees a high level of stability and resiliency, and allows the use of tools for seamless disaster recovery and data protection.

The best Data Room vendors for the financial sector

As with any industry, choosing a Data Room for financial institutions is not an easy thing to do. In the software, you will store sensitive customer data and use marketing automation, the sales pipeline to engage with the right customer at the right time.

Many processes in the financial sector, such as checking transactions, answering frequently asked questions from customers, document flow, preparation of reports, and so on, are routine and sooner or later will be automated. The new wave of this automation will be associated primarily with artificial intelligence and machine learning. Data room software will enable companies to increase productivity while lowering or keeping costs at the same level.

The following Data Room providers are a common practice in the financial sphere:

  • iDeals
  • Ansarada
  • Merill
  • Drooms
  • Ansarada
  • Firmex
  • Intralinks
  • SmartRoom

Besides, there are some limitations when choosing a Saas solution. You will not be able to change anything in the product code since the software solutions are located on the vendor’s side. Data Rooms allow you to configure employee access rights, integrate some external systems customize reports, etc. 

Blockchain technology for Data Room security 

Until recently, the topic of blockchain and cryptocurrencies was quite “hype”. Interest in it was shown by both ordinary users and large financial institutions and even states. Today, blockchain has somewhat separated from the concept of cryptocurrency and has become a deeply technical term. It is gaining ground in cybersecurity, identity, and financial decentralized transactions and is helping to breathe new life into ordinary banking.

For example, switching to blockchain will speed up trading operations (post-training clearing and settlement) from a few days or weeks to a few minutes or seconds. This will greatly simplify most of the identification processes, reducing risks and increasing security.